In our fast-paced world, it’s sometimes difficult to keep our mind focused in the midst of all our multiple demands. The most productive people are those who concentrate on accomplishing a specific task from start to finish. They maintain focus and momentum by asking themselves, “What’s next?” and confidently moving on to the next item on their action list. The first step to accomplishing more in less time is to maintain control over your environment rather than become stressed by it. Here are 4 steps you can take to help:
1. Focus on obtaining a specific result. Keep yourself from feeling overwhelmed by working on one task at a time and staying focused on that task. Set a specific time frame, even if it’s only 15 minutes, to achieve a specific result.
2. Seek alternative ways to accomplish tasks and produce results. Spending more time working on tasks doesn’t always translate into higher productivity. Rather than spinning your wheels when you’re stuck on a particular problem, try different work strategies. Take a minute to step back from your projects, look at the big picture and reconnect with your original inspiration and ideas.
3. Unload your thoughts and link your various achievements. Free up some mental space and relieve excess anxiety by writing down any obstacles or concerns you may have in a journal. This clears your mind of clutter and empowers you to take focused action. Try to relate the outcome of one accomplishment to your next undertaking. When you discover how tasks are connected, your frustration level lowers.
4. When interrupted, consciously mark where you left off. Interruptions will occur. Make it easier to return to tasks by writing down your next action step before taking that phone call or answering that email. That way, you can lower your stress level and make the best use of your time when you return.
Don’t forget to schedule downtime for yourself. It’s OK to postpone a return call or email if you need a minute to re-group. Be sure to take care of yourself so you can approach each new challenge feeling refreshed and optimistic.